How can I insert an object, like the MS Window's screen, into my Word Document?
	How do I insert a Drop Cap in my document?
	How do I insert a caption with my WordArt objects?
	How do I insert a graphic into Word using OLE?
	What is a Picture Placeholder option?
	How do I resize an existing frame?
	How do I insert an empty frame?
	What is WordArt and how do I use it?
	How do I place a picture more precisely?
	How do I add graphics or logos to a label or page?
	How can I scale or crop my graphic?
	How can I insert a picture next to my text?
	How can I add a graphic or logo to my document?

How can I insert an object, like the MS Window's screen, into my Word Document?
Keywords: MS Paint Graphic Object Insert
Posted August 12, 1996

When creating a Word document, you may want to insert an object for emphasis or clarity. If your graphic is located on the MS Word screen, you must first save the screen shot of Microsoft Word, save the graphic as a bitmap, and then insert it as a Picture. To begin:

1. Take a screen-shot using the Print Screen button located on your keyboard
2. Open MS Paint or MS Paintbrush
3. Paste the screen by pressing Ctrl + V or, from the menu bar, select Edit - Paste
4. Crop the graphic as needed using the Paintbrush tools
5. Select the area you want to insert in your document
6. From the menu bar, select Edit - Copy To
7. In the Save In dialog box, scroll down and save the graphic in the directory of your choice
8. In the File name dialog box, type the name of the graphic
9. In the Save As Type dialog box, select either 256 Color Bitmap or 16 Color Bitmap
10. Close MS Paint/ MS Paintbrush
11. Open your Word document
12. From the Menu bar, select Insert - Picture
13. Scroll down until you find the Bitmap, highlight it and press OK

How do I insert a Drop Cap in my document?
Keywords: Drop Cap Graphic Insert WordArt
Posted July 20, 1996

WordArt allows you to add graphics to your Word documents to create visual effects, add interest, or illustrate a point. One of the effects you can create is the Drop Caps feature. This command automatically inserts a large, uppercase character as the first character of a paragraph, and aligns the top edge of the character with the first line of the paragraph. To insert a drop cap:

1. Switch to Page Layout view by selecting View - Page Layout
2. Place the insertion point where you want the drop cap to be inserted
3. From the menu bar, select Format - Drop Cap
4. In the Position text box, click the Dropped option
5. Choose the desired font
6. Indicate Lines to Drop
7. Indicate Distance from Text
8. Click OK

The first character in the paragraph will appear enlarged in a frame.

Note: You must be in Page Layout view to see, resize, or reposition the Drop Cap. If you are not, a text box will appear indicating that you are in Normal view and prompting you to switch to a Page Layout view.

To remove the Drop Cap, simply follow steps 1-4. However, in the Position text box, select None.

How do I insert a caption with my WordArt objects?
Keywords: WordArt Caption Graphic Objects
Posted July 20, 1996

WordArt objects are usually used to create banner text for titles, buttons, badges, cards, brochures, signs, etc. WordArt is easy to use and is a good way to create special effects in a way that cannot be done by Word itself. You may seldom need to include a caption with a WordArt object. However, if you do, it can be done automatically. To turn on the automatic caption for WordArt objects:

1. From the menu bar, select Insert - Caption
2. Click AutoCaption
3. In the Add Caption When Inserting list box, scroll down and select Microsoft WordArt
4. In the Use Label and Position list box, select the appropriate category for your document
5. In the Use Label list box, if you do not see an existing label that you want (Figure, Table, etc.), click the New Label button to create a new label
6. Click Numbering to set up the numbering for the caption (This is optional)
7. Click OK

To turn Automatic captioning off, just reverse the procedure:

1. Deselect WordArt in Step 3
2. Click OK

How do I insert a graphic into Word using OLE?
Keywords: OLE Graphic Embed Insert
Posted July 20, 1996

OLE, otherwise known as Object Linking and Embedding, is a concept that allows you to hide the details of files and applications from the user. When you use OLE, all of the information pertaining to the graphic is included in the Word file. Many Windows applications automatically create an embedded object when you use the clipboard. You can also use OLE to create a graphic in Word. To do so:

1. Position the cursor where you want to insert the graphic
2. From the menu bar, select Insert - Object
3. Select the Create New tab
4. In the Object Type category list, select the OLE server (object type i.e., Microsoft Word Picture)
5. Click OK
6. Perform the action necessary to create or display the graphic
7. Close the OLE server, or press Alt + F4
8. A dialog box will appear asking you if you want to update the open embedded object before proceeding
9. Click Yes

What is a Picture Placeholder option?
Keywords: Picture Graphic Frame View Placeholder
Posted July 20, 1996

If your document contains graphics, displaying the document may be quite slow and tedious. There is a way to speed up the process by displaying the graphics only when absolutely necessary. At other times, Word will provide you with an option to replace graphics with a blank frame. This option is called Picture Placeholder. To turn this option on:

1. From the menu bar, select Tools - Options
2. Select the View table
3. In the Show dialog box, select the Picture Placeholder check box

To undo this option, simply uncheck the Picture Placeholder check box.

How do I resize an existing frame?
Keywords: Resize Graphic Frame View
Posted April 4, 1996

You can create interesting visual effects in your document by inserting a frame around your text or graphic. This can be done easily with the drawing toolbar or using Insert - Frame from the menu bar.

If the frame you've inserted isn't exactly the shape or size you want it to be, you can adjust it by using your mouse.

1. From the menu bar, select Vew - Page Layout
2. Click the outside edge of the frame with the left mouse button, once
3. Handles will appear around the frame
4. Move the mouse to the side or corner you want to adjust until the correct sizing cursor appears
5. Hold the left mouse button and drag the side or corner to a new position
6. When you are satisfied with the new size or shape, release the mouse button

To adjust frame attributes other than positioning the size, use the Frame dialog box. To access the Frame dialog box:

• From the menu, select Format - Frame, or
• With your mouse, right click in the frame area - Format Frame

How do I insert an empty frame?
Keywords: Insert Graphic Frame View
Posted April 25, 1996

Inserting a frame into you text will give the document a more visually polished look. Working with frames must be done in Page Layout view rather than in Normal or Draft view. To insert an empty frame:

1. Move the cursor to where you want the frame to appear
2. From the menu bar, select Insert - Frame
3. If you happen to forget to switch to Page Layout view prior to selecting the Frame command, Word will then ask you if you want to go into Page layout view. Answer yes.
4. Word prompts you to use your mouse to draw the frame
5. Use the + cursor as a guide
6. Hold down the left mouse button and move the mouse to form a box the size and shape you want
7. Release the mouse button when the frame is as you want it (Don't worry about exact dimensions, you can adjust the frame later)

Shortcut: If your Drawing Toolbar is active, simply click on the Frame Tool rather than selecting Insert - Frame

If at any point, you decide to cancel the frame, it can be done easily prior to step 6, simply by pressing the Esc key.

After completing step 6, if you then decide to remove the frame:

1. From the menu, select Format - Frame
2. In the Frame dialog box, click on Remove Frame

OR

1. Right mouse click inside the frame
2. In Excel 7, select Format Frame; In the Frame dialog box, click Remove Frame
3. In Excel 5, select Cut

What is WordArt and how do I use it?
Keywords: Picture Graphic Icon WordArt
Posted February 8, 1996

Word has a special OLE module for creating stylized titles and banners. It is easy to use, lots of fun, and a great way to create special effects on a Word document. Since it is an OLE object it can easily be embedded into other Microsoft applications. To start WordArt:

1. Select Insert - Object
2. Click to select Microsoft WordArt 2.0
3. Select Display as Icon
4. Click OK

You will then be able to customize the fonts, size, shape, color etc.
You can display WordArt as a picture or an icon. When displayed as an icon, document scrolling is much faster, and Word uses less memory. When you need to adjust, edit or print the picture, you can convert it to a picture. (WordArt will print an icon unless converted into a picture.) To convert the icon to a picture or vice versa:

1. Select the object
2. Choose Edit - MS WordArt object
3. Click Convert to display the Convert dialog box
4. Select or deselect the Display as Icon option
5. Click OK

WordArt can be added to your toolbar if used frequently. To do this:

1. Select Tools - Customize
2. Click the Toolbars tab
3. In the Categories box, click Insert to display the tool buttons
4. Drag the WordArt button to the toolbar
5. Click Close

Click on the WordArt Icon, and text box will appear. Then type your text, then customize it, using the customizing icons on the WordArt toolbar above You also have the option to insert symbols if you would like.

To Edit a WordArt Object:

1. Select Edit - MS WordArt Object
2. Click Edit or Open

Word has two ways of editing an existing WordArt object. For WordArt objects icons, Edit and Open will both open the dialog box for WordArt objects displayed as pictures, however, Edit opens the full-screen editing view, while Open displays the WordArt dialog box.

Shortcut: You can open or edit a WordArt Object is by using the right click button pop-up menu.

How do I place a picture more precisely?
Keywords: Placement Picture Graphic
Posted February 1, 1996

To have more precise control over placing a picture next to text, follow these steps:

1. Insert the picture into your document
2. Select the picture
3. Choose Format - Picture and note the Height and Width in the Size area of the displayed dialog
4. Choose Cancel to close the dialog
5. Place your cursor in the paragraph of text
6. Choose Format - Paragraph
7. Adjust the Indentation Left about to be at least 0.25" greater than the width of the graphic
8. Using the Text Box tool on the Drawing Toolbar, draw a text box which is slightly larger than the graphic dimensions
   Note: You'll need to be in Page Layout view to see the text box frame. Choosing the Drawing Toolbar with the Drawing toggle button on the Standard toolbar automatically makes this change.
9. Using the rulers on the top and left side of the window, draw a text box with dimensions slightly larger than the graphic
   Note: Word does not allow for a precise inch or pixel layout, however, there is an unseen "grid" as you draw which snaps to a tenth of an inch
10. Once the Text Box is drawn, choose Format - Drawing Object
11. In the Size group, adjust the Width and Height to be slightly more than the picture dimensions
12. Reselect the Text Box and move it into position at the left of the paragraph you've indented
13. Select the picture and drag it so it fits into the Text Box

How do I add graphics or logos to a label or page?
Keywords: Insert Graphic Label Page Logo
Posted January 22, 1996
Beginning with Word for Windows 6.0 and included in Word 7.0 a new feature was added called Insert Picture.... This command simplified a few features that already existed but were not easily found by users. Also added but still a bit hidden from users is the ability to link the graphic.

To add a graphic to your document, select Picture from the Insert menu. In the Insert Picture dialog box, navigate to the correct directory, choose the filename and click on OK

How can I scale or crop my graphic?
Keywords: Scale Crop Graphic
Posted January 25, 1996

To scale a graphic, follow these steps:

1. Select the graphic by clicking on it
2. Grab one of the square black handles and drag to desired fit
3. Or for more precise control you can also select Format - Picture and adjust the numerical values to desired values.

To crop an inserted graphic:

1. Select the graphic and hold down the shift key while grabbing one of the square black handles, and drag it to the desired location
2. Or for more precise control you can once again select Format - Picture. You can then crop to the desired value

To restore the picture to the original dimensions; select the graphic, then Format - Picture, and click the Reset button.

How can I insert a picture next to my text?
Keywords: Insert Picture Placement Graphic
Posted January 25, 1996

To place a graphic text next to a paragraph of text (for example to place a picture to the the left of some text), follow these steps:

1. Click on the paragraph of text
2. Select Format - Paragraph
3. In the Indentation Left textbox, create an approximate or fixed width for the graphic plus enough space for a border
   Hint: To have more precise control, see the FAQ How do I place a picture more precisely?
4. Select OK to apply the paragraph formatting
5. From the Drawing Toolbar select the Text Box drawing object
6. Use the mouse to create a rectangle box where the graphic should fit
7. Insert the graphic via the Insert - Picture command.

Word will automatically scale the graphic to best fit the Text Box container. However you may want to adjust the scaling or cropping.
Note: a common problem here is trying to scale the graphic larger than the Text Box. The Text Box acts like a port hole and will crop anything bigger than the dimensions of the Text Box. To increase the size of the Text Box select it (it is the outer box, which is not visible). If the graphic is being selected move the mouse further out then click. When the Text Box is correctly selected, select Format - Drawing Object.

To copy the graphic to multiple locations (for instance when creating labels):

1. Select the Text Box object
2. Select Edit - Copy (Ctrl+C)
3. Deselect the Text Box object (simply moving the insertion point will suffice)
4. Select Edit - Paste (Ctrl+V)

A new graphic will be placed exactly over the previous one. Either drag the graphic or use the Format - Drawing Object command to move the graphic the new location.

How can I add a graphic or logo to my document?
Keywords: Picture Graphic Logo
Posted January 25, 1996

There are several options available when inserting a picture into a document. Some of these involve linking the picture to the document. Linking generally means that an external file is necessary for the document to be displayed correctly. Linking is a nice feature but results in a higher overhead of disk space. For documents that will be transported to multiple machines the graphic should be stored within the document. Word 6.0 also includes a field called IncludePicture which is a true link. The IncludePicture field should be used for graphics like company logo's and other frequently used graphics.

To add a graphic follow these steps:

1. Select Insert - Picture
2. In the Insert Picture dialog box check the Link to File check box
3. Uncheck the Save with Document check box.
   • When Save with Document is un-checked Word inserts the IncludePicture field ({IncludePicture Path \d}) to represent the graphic.
   • If Save with Document is checked, Word inserts an Embedded OLE object to represent the picture.
   • When Link to File is un-checked Word inserts a copy of the graphic into the document.
4. After inserting a picture it may need to be scaled or cropped.

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