How do I insert a Table into a Word Document?
	How do I insert and delete a row or column in my table?
	How do I adjust the width of the columns in a table?
	How do I split a Table?
	How can I total numbers in a row or column in my Table?
	How do I update an Index?
	How do I insert a cross-reference in my document?
	How can I create an Index entry?
	What is the easiest way to insert another file into the current word document?
	Can I modify the location of my Autosave files?
	Is Word compatible with documents written in other applications?
	Is there a way to constantly keep backups while writing my document?
	How can I easily access commonly used files?
	How can I automatically make backup copies of my documents?
	How do I automatically insert the filename of a document?

How do I insert a Table into a Word Document?
Keywords: Table Insert Grid Rows Columns
Posted October 30, 1996

A table is a grid of rows and columns containing boxes (also known as cells) of text or graphics. Within each cell, the text will wrap similarly as it does between margins in other parts of a document.

The purpose of creating a table is to achieve a quick and professional way to arrange columns of numbers in a document. A table can also be used to place paragraphs of text side by side (for example when doing a pro/con comparison of a topic). To insert a table into a Word document:

1. Position the cursor in front of the paragraph mark in the last paragraph of the text
2. Press Enter twice
3. From the menu bar, select Table - Insert Tables
4. Select the Number of Columns
5. Select the Number of Rows
6. Select the Column Width
7. Type the text in the cells (Press TAB to move from cell to cell)
8. If you need to add additional rows, just simply press TAB in the last cell in the table.

Shortcut:You may insert the table by simply clicking on the Insert Table icon on the Standard toolbar.

How do I insert and delete a row or column in my table?
Keywords: Table Row Column Insert Add Delete
Posted October 30, 1996

While working in a table you may need to modify it by adding or deleting rows or columns.
To insert a new row into your table:

1. Select the row below where you want the new row to appear
2. The number of rows you select will be the number of rows inserted
3. From the menu bar, select Table - Insert Row

TIP: If you need to add additional rows, just simply press TAB in the last cell in the table

To delete a row:

1. Highlight the row you would like to delete
2. The number of rows highlighted will be the number of rows deleted
3. From the menu bar, select Table - Delete Cells

TIP: Select the row or rows you want to delete and press Shift + Delete

To insert a new column in your table:

1. Highlight the column to the right of where you want the new column to appear
2. The number of columns highlighted will be the number of columns inserted
3. From the menu bar, select Table - Insert Cells
4. The Insert Cells Dialog box will appear
5. Click in the Insert Entire Column check box

To delete a column from your table

1. Highlight the column you would like to delete
2. The number of columns highlighted will be the number of columns deleted
3. From the menu bar, select Table - Delete Cells
4. The Delete Cells Dialog box will appear
5. Click in the Delete Entire Column check box

TIP: Select the column or columns you want to delete and press Shift + Delete

How do I adjust the width of the columns in a table?
Keywords: Table Width Column Adjust Size
Posted October 30, 1996

You may have to adjust the widths of the cells in a table to better fit your text. To do this:

1. Place the cursor in the cell you want to adjust
2. The ruler at the top of your document will indicate the exact width of the column
3. Place the mouse on the column marker and drag it either to the left to make the column narrower or to the right to make the column wider.

If the ruler at the top of your document is not displayed:

From the menu bar, select View - Ruler

If you would like Word to determine the best fit for the width of the columns in the table:

1. Select the entire table
2. From the menu bar, choose Table - Cell Height and Width
3. Click on the AutoFit button

Word will now select the width for each column and adjust it to be only as wide as the text in the longest cell without causing the text to appear on two lines.

How do I split a Table?
Keywords: Split Table Multiple
Posted October 30, 1996

One of Word's most powerful and useful tools is the Table feature. Tables are usually used to display mathematical results and emphasize other data. Occasionally you may need to break a table into multiple tables, possibly to insert text in between the tables. You may only split a table between rows, not columns. To split a table into two tables:

1. Place the cursor in any cell of the row that you want to be the top of the second table
2. From the menu bar select Table - Split Table
3. Word will then Split the table into two

The rows above the cursor will be the top table and the rows below the cursor will be the bottom table. A paragraph mark will automatically be placed between the two tables.

How can I total numbers in a row or column in my Table?
Keywords: Row Column Sum Total Number
Posted October 30, 1996

Word provides the ability to perform simple mathematical calculations in a table. To total a number in either a row or column in a table:

1. Place the cursor in the cell you want the total to appear
2. From the menu bar , select Table - Formula
3. Word will display the Formula dialog box

Word will attempt to guess what type of calculation you want to do. For example, if you have numbers in the cells above, Word will assume you want a formula for SUM(ABOVE). If the cells to the left have numbers, Word will give you the results for SUM(LEFT). To select a specific Format for your sum:

1. In the Formula dialog box, click the arrow next to the Number Format and select a format
2. Click OK

How do I update an Index?
Keywords: Index Update Revise
Posted July 1, 1996

When creating a long document in Word, an index may be necessary to categorize and organize items. You may at times need to edit or reorganize your current index. To update a document's index:

1. From the Menu bar, select Insert - Index and Tables
2. Select the Index tab
3. Make the appropriate changes
4. Click OK
5. Word will present a dialog box asking you if you want to replace the current index
6. Click Yes

Shortcut:Place the insertion point anywhere in the index and press F9. Word will automatically update your index without presenting the dialog box.

How do I insert a cross-reference in my document?
Keywords: Cross-Reference Organizational Table Index
Posted June 8, 1996

When writing a long document you may want to tell the reader to look elsewhere in the text for additional and/or similar information. The reader may be referred to text, page numbers, numbered items, headings, footnotes, etc. To insert a Cross-reference into your document:

1. Move the cursor to where you want the cross-reference to appear
2. Type a preparatory text such as "see page"
3. From the menu bar, select Insert - Cross-Reference
4. In the Reference Type list box, select the type of reference you want to use
5. After selecting the Reference Type, the For Which . . . list box will show the available selections. The list will change dramatically depending on the type of reference you choose.
6. In the Insert Reference To box, scroll down the list and select the type of reference form you want
7. Click the Insert button to insert the appropriate cross reference field

Since cross-referencing requires you to go back and forth a lot, this process can be very tedious. Therefore, for convenience sake, the Cross-reference dialog box will remain on-screen the entire time you are working on your document.

How can I create an Index entry?
Keywords: Index List Organizational Table
Posted June 8, 1996

There may be times when you need to organize a report or document that you have written. Word's Index feature allows you to take a list of items that appear in your text and create an Index. To create an Index entry:

1. Select the text you want to index
2. From the menu bar, choose Insert- Indexand Tables or press Alt+Shift+X
3. Select the Index tab
4. Click Mark Entry
5. The Mark Index Entry dialog box will appear
6. In the Main entry box, insert the text you want to appear in the Index
7. In the Subentry box, which is a category within the main entry, insert the text you want to appear as a subentry
8. In the Option dialog box, you may select:
   • Cross-reference - this entry will cross-reference to another index entry. Type the text corresponding to the Main Entry of the other Index entry
   • Current Page - allows you to index words on the current page
   • Page Range - There may be times when you may want to refer to a range of pages rather than a single page, such as a whole chapter or a particular heading. In the Bookmark dialog box, use the drop-down arrow to select the pages you want to include
9. Select Bold or Italic for the page number
10. Click Mark to insert an index field ({XE "text"}). OR
11. Click Mark All to insert XE fields for all text matching the Main Entry text

What is the easiest way to insert another file into the current word document?
Keywords: Insert File Document
Posted May 18, 1996

When working on a document, you may want to insert another existing file into your current document. You can easily do this:

1. Position the insertion point where you want the inserted text to appear
2. From the menu bar, select Insert - File
3. The Insert File dialog box will appear
4. Search through the drives and directories to find the file you want to insert
5. If the source file contains text that varies, then select Link to file. This will preserve your option of updating the text if it changes
6. Click OK
7. Your file will now be inserted
8. Click Save

Can I modify the location of my Autosave files?
Keywords: Modify Autosave Files
Posted May 18, 1996

Autosave is a tool that automatically saves your document at specified intervals. When the automatic save feature is turned on, Word creates files with extensions of .ASD and .A$ in the Autosave path. This can become very valuable in the event of a power outage, Windows crash, or any other system failure. If you normally work on files that are rather large, and you use the Autosave feature, you should select a setting for the Autosave path that has sufficient room to store .ASD files. To set the Autosave path:

1. From the menu bar, select Tools - Options
2. Select the File Locations tab
3. Under the Files Types list, click on the Autosave Files entry
4. Click the Modify button
5. Use the Drives and Directories to navigate to where you want Autosave files to be kept
6. Click OK
7. Click Close

Is Word compatible with documents written in other applications?
Keywords: Word Compatability Applications
Posted April 25, 1996

If you have a document that was written in another application such as Word Perfect, you can view the document using Microsoft Word. Word provides a group of settings that affect how Word works when dealing with documents from other applications such as Word for Windows versions 1 & 2, Word for Macintosh, Word for DOS, and WordPerfect. To utilize this option:

1. From the menu bar, select Tools - Options
2. Select the Compatibility tab
3. Click the drop-down arrow in the Recommended Options For list box
4. Click on the application that you wish to maximize compatibility
5. Adjust the Options, if necessary
6. Click OK

Is there a way to constantly keep backups while writing my document?
Keywords: Backup Copy Document
Posted April 25, 1996

In the event of a power failure, Windows crash, or any other system failure, Word can recapture your pending work if you use the Automatic Save option. The Automatic Save feature enables Word to create files with extensions of .ASD and .A$ in the AUTOSAVE path. In case of a power failure, Word is able to reconstitute your files as they existed the last time they were automatically saved. To use the Automatic Save option:

1. From the menu, select Tools - Options and the Save tab
2. In the Automatic Save dialog box, click on the Automatic Save Every option
3. Type or set a time interval
4. Click OK

When Autosave is in effect, periodic messages will appear indicating that Word is autosaving.

Word of Caution: If you constantly press the Save key while editing a document, you may on occasion end up with an autosaved version that is older than your most recently saved version. This will happen if you get a GPF (General Protection Fault) message immediately following a save and before Word has a chance Autosave. If this happens, check your autosaved version against the original to make sure it is a recent copy.

How can I easily access commonly used files?
Keywords: Access Files
Posted March 25, 1996

Normally to locate a document in Word, you would go to the Open Dialog box, and scroll through the list of files names. Since they are listed alphabetically, an often used document beginning with the letter "W" would be very time consuming to locate. There is an easier way to access the files you use regularly. By renaming your document with a special character, the file name would be moved to the top of the File Name box list.

Special characters are the following listed in the order of precedence:

• !, #, $, %, &,( , ), @, ^, _, ~
  (the exceptions are * and +, which are invalid for filenames)
• Digits 0 through 9

To implement this feature:

1. From the menu bar, choose File - Save As
2. Highlight your document from the File Name list box
3. Move the point maker to the beginning of your file name and insert a special character

Example: Your document, LIST.DOC will be renamed as $LIST.DOC. After renaming your document don't forget to delete the original.

Note: Files that begin with special characters are listed first because MS Word arranges the names by the ANSI code. The "special characters" have lower ANSI codes than the letters.

How can I automatically make backup copies of my documents?
Keywords: Backup Copy Document
Posted February 8, 1996

Losing a document due to power failure or some other problems may be devastating. Therefore, it is very wise to always create a backup copy. Word can save the previous version of a workbook as a backup copy every time you save the workbook. To save a backup copy of a workbook, choose File - Save As - Options - Always Create Backup.

From now on, whenever you save a workbook, Microsoft Word will create a backup copy in the same directory or folder as the original workbook. Your backup copy filename will have the same name as the original workbook, but with the extension .BAK

How do I automatically insert the filename of a document?
Keywords: Insert Filename Document
Posted January 22, 1996

A new feature added to Word 6.0 and continued in Word 7.0 is the FileName field {FileName [\p]}. This automatically adds the filename to your document. To insert the FileName fields, select Field... from the Insert menu; select Document Information from the Categories list box; and select FileName from the Field Names list box. Take a look at the Insert Field dialog box for a better look.

• {FileName} displays as - My Document.doc (Word 7 allows for a long filename.)

Additionally, there is an optional switch \p which adds the complete path.

• {FileName \p} Displayed result is, D:\My Documents\My Document.doc. To activate this option, manually insert \p after FILENAME in the textbox, or select the Options... button, choose the Field Specific Switches tab and choose the correct switch (in this case the only one - \p).

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