What is a simple way to sum the numbers in table?
	How do I add Word's AutoSum button to a toolbar?
	Are there any shortcut keys for the AutoSum feature?
	How can I view the Field codes in my number table?
	How do I compare documents that do not have revision marks?
	How do I remove hyphenation marks?
	How can I merge several revised documents?
	How do I manually Hyphenate my document?
	How do I customize my Word Dictionary?
	How do I use the Automatic Hyphenation feature?
	Is there a way I can customize my revision marks?
	Is there a way I can add Postal Bar Codes to Labels or Documents?
	How do I turn revision marks on and off?
	How do I print mailing labels?
	How do I modify a formatted AutoCorrect entry text?
	How do I number a list of items in a table?
	How do I delete AutoCorrect entries?
	How can I create an AutoCorrect entry?
	How can I modify plain text AutoCorrect?
	How can I change the format of the return address on my envelope?

What is a simple way to sum the numbers in table?
Keywords: Calculations Sum Totals Numbers Tables
Posted July 1, 1996

You may want to calculate totals of either a column or a row of numbers in a table. You can do so by using Word's Formula command. The Formula command will enter a Formula field that contains a SUM function. This function can be used not only in adding up numbers in a table, but also in checking calculations. This function provides a good double-check for total sums entered from another source. To total a column of numbers:

1. Place the insertion point in the last cell of the column of numbers
2. From the menu bar, choose Table - Formula
3. Word will then open the Formula dialog box
4. In the Formula text box the formula =SUM(ABOVE) will appear
5. To total the numbers click OK
6. Word will enter the Formula field and display the result at the location of the insertion point

If you are trying to calculate totals for a row of numbers:

1. Place the insertion point in the last cell of the row
2. The formula will total all the numbers in all the cells to the left of the current cell
3. From the menu bar, choose Table - Formula
4. Word will then open the Formula dialog box
5. In the Formula text box, the formula =SUM(LEFT) will appear
6. Click OK
7. Word will display the result at the location of the insertion point

How do I add Word's AutoSum button to a toolbar?
Keywords: AutoSum Button Shortcut Toolbar Table
Posted July 1, 1996

Word's AutoSum feature calculates sums of columns and rows in a table. Rather than accessing the AutoSum feature from the menu bar (Table - Formula) it may seem quicker to click on the AutoSum toolbar button. However, the AutoSum toolbar button is not on Word's toolbar by default and must be added. To add this button to the toolbar:

1. From the menu bar choose Tools - Customize
2. Click on the Toolbars tab
3. From the Categories list select Table
4. Word will display in the Buttons area all the buttons associated with the Table category
5. The AutoSum button is the last one in the second row.

To add it to the toolbar:

1. Drag it with your mouse and release it anywhere on the toolbar
2. Once you have completed this, click Close

Now, when you want to calculate totals, place the insertion point where you want the sum to appear and click on the AutoSum button.

NOTE:To remove the AutoSum button from the toolbar:

1. Follow steps 1 through 4
2. Drag the AutoSum button from the toolbar to the Table category
3. Click Close

Are there any shortcut keys for the AutoSum feature?
Keywords: Shortcut AutoSum Numbers Table Keyboard
Posted July 1, 1996

AutoSum automatically enters Formula fields that sum a column or a row of numbers in a table. Normally it is accessed through the menu bar, Table - Formula. However, there is a quicker way to access this feature. One way to make AutoSum more accessible is to assign a keyboard shortcut to it. To begin

1. From the menu bar choose Tools - Customize
2. The Customize dialog box will appear
3. Click the Keyboard tab
4. In the Categories list box, select Table
5. In the Commands list box, select TableAutoSum
6. If the Current Keys box is empty that means that no key has been assigned to it
7. In the Press New Shortcut key text box, enter a key combination by keystrokes (For example Ctrl+F4)
8. If you accidentally press a shortcut key that is already assigned, you may override the existing assignment, or you may press the Backspace button and enter another shortcut key
9. Once you have entered the shortcut you want to use, click Assign
10. Click Close

From now on, whenever you want to sum a column or a row of numbers in a table, simply place the insertion point marker in the appropriate cell and press the shortcut key combination assigned to AutoSum.

NOTE: If you at any point decide that you want to remove the shortcut you assigned to AutoSum:

1. Follow steps 1 through 5 from above
2. In the Current Keys list box, select the keyboard shortcut and click Remove
3. Click Close

How can I view the Field codes in my number table?
Keywords: Table Field Codes Formula
Posted July 1, 1996

When you use the Formula command to calculate totals in a table, there may be times you may want to view the code for a formula field, as well as the sum. To do this:

1. Select the cell containing the field you want to view
2. Press Alt+F9
3. You will then be able to toggle between field codes and results

If at any time you change any of the numbers in either the column or row which you have summed, you can press F9 to update the field.

How do I compare documents that do not have revision marks?
Keywords: Revision marks Comparison
Posted June 8, 1996

After sending your document to several editors for correction, there may times a document may come back to you without revision marks, or perhaps the file was converted to Word from a different word processor . In any case, Word allows you to compare documents that do not have revision marks with documents that do, by using the comparison feature. This feature automatically compares two documents and adds the insertion and deletion revision marks. To activate this feature:

1. Open the unrevised document
2. From the menu bar, select Tools - Revisions
3. Click the Compare Versions button
4. Navigate to the file that contains the revision changes
5. Click OK
6. Word will automatically insert revision marks on the document opened in step 1

You may now review the changes made to your document.

How do I remove hyphenation marks?
Keywords: Remove Delete Hyphen Hyphenation
Posted June 8, 1996

Word offers a proofing tool that allows you to hyphenate words in your document both manually and automatically. There will be times when you need to remove the marks. To delete the hyphenation from your document:

1. Select the text from which you want to remove the hyphens
2. From the menu bar, select Edit - Replace or press Ctrl + H
3. In the Find What field, type ^-
4. Leave a blank space in the Replace With field
5. Click Replace All

How can I merge several revised documents?
Keywords: Merge Revised Compare
Posted June 8, 1996

When sending your document out to others for reviewing and editing, you may get several different-looking documents back. It may be very time consuming to compare all the versions. By using the Merge revisions feature, Word will incorporate all of the different revisions into a single document. The markings from different viewers will be indicated by different colors. To merge the documents together:

1. Open one of the files that contains the revisions
2. From the menu bar, select Tools - Revisions
3. Click the Merge Revisions buttons
4. Select another file that contains additional revisions
5. Click OK
6. Repeat Steps 1, 2, and 3 until all revised documents have been merged

How do I manually Hyphenate my document?
Keywords: Hyphenate Hyphenation Manual
Posted June 8, 1996

One of the proofreading tools that Word offers is the Hyphenation tool. This feature allows you to go through the document and insert hyphens manually where you desire. To hyphenate manually:

1. Move the insertion point to where you want to start hyphenating
2. From the menu bar, select Tools - Hyphenate
3. Click on the Manual button
4. Word will then switch into the Page Layout view and begin hyphenating at the current insertion point
5. Word will display a Manual Hyphenation dialog box
6. To accept the suggested break, click Yes. To accept a different break, move the cursor to a new position in the word and click Yes.
7. If you do not want to hyphenate the displayed word and move on to the next word, click No
8. To stop hyphenating, click Cancel

How do I customize my Word Dictionary?
Keywords: Customize Dictionary Spellcheck
Posted June 8, 1996

At times, you may use words in your document such as specialized terms, acronyms, abbreviations, product codes, names of people etc., that are not likely to be found in the Word dictionary. When spell checking your document these words will appear as misspelled words because Word does not recognize them. To avoid this, you may add these words to your custom dictionary. When conducting a spell check, Word will check the words entered in your custom dictionary as well as your standard dictionary to ensure that they are spelled correctly.

You can customize your dictionary as you edit your document. To do this:

1. From the menu bar select Tools - Spelling, or press F7
2. The Spelling dialog box will appear
3. If you want to add the word that appears in the Not in Dictionary box, simply click on the Add button
4. Word will then add this word to your custom dictionary
5. If you accidentally add a word, just click on the Undo Last button

How do I use the Automatic Hyphenation feature?
Keywords: Hyphens Hyphenate Automatic
Posted June 8, 1996

Word provides a variety of tools to proofread your document. One of these tools is the hyphenation feature. This feature will ensure that hyphens are where they are supposed to be and prevents you from accidentally hyphenating the wrong words, such as proper names. To activate the automatic hyphenation:

1. From the menu bar select Tools - Hyphenation
2. Select Automatically Hyphenate Document
3. You are also given the option to select Hyphenate Words in CAPS
4. Set the Hyphenation Zone - which is the allowable space between the edge of the text and the right margin
5. Set the Lmit Consecutive Hyphens To - which is the number of consecutive hyphens
6. Click OK

Is there a way I can customize my revision marks?
Keywords: Customize Revision Marks
Posted May 21, 1996

The ability to edit and revise documents is an important feature provided by Word. If more than one person is editing a particular document, the changes from one editor would need to be distinguished from another. One way to accomplish this is to use a different color for each editor. Several colors are available for both insertions and deletions of text. You may assign each person a specific color in which he/she may use to edit. To customize the colors of the revision markings for your document:

1. From the menu, select Tools - Options
2. Click on the Revisions tab
3. In the Inserted text box, select an attribute (the default is Underline)
4. In the Inserted text box, select a color. (You have the option to select a different color for each author.)
5. In the Deleted Text box, select a display preference (the default is the Strikethrough)
6. In the Deleted Text box, select a color preference (once again you have the option to select a different color for each author)
7. In the Revised Lines box, select the type of border, you want, if any
8. In the Revised Lines box, choose a color for your revised lines border

Word will display a preview of this and all other effects in the Preview box to the right.

Note: In Word 7.0, you also have a drop down box called Highlight Color. Select the color you want for your highlighted text; you may also choose None.

Is there a way I can add Postal Bar Codes to Labels or Documents?
Keywords: Postal Bar Codes Labels
Posted May 21, 1996

You may have occasions when it is important to have a Postal Bar Code attached to your document. You can add Postal Bar Codes by using the BarCode Field. There are two types of codes you can add. Both the POSTNET (Postal Numeric Encoding Technique) and FIM (Facing Identification Mark) are the result of using the BarCode field. To insert the BarCode Field:

1. From the menu bar, select Insert - Field
2. In the Field Dialog box select the Categories list and click on Numbering
3. In the Field Names list, click on BarCodes
4. For one time usage insert the literal text of the zip coed by using the /u switch. {BARCODE \u "98512-000"}
5. Select OK to dismiss the dialog and insert the insert the field

Frequently, this task needs to be automated, making it effortless to create envelopes and labels with POSTNET information. By using a Word bookmark the process can be automated. The bookmark can be defined as just the zip code portion of the address or the whole address. Using the whole address, Word is intelligent enough to extract the zip code from the address. This technique is most commonly used with the Mail Merge (Print Merge) feature of Word.

The following are the basic steps for inserting a BarCode field that references a bookmark:

1. From the menu, select Insert - Field
2. In the Field Dialog box select the Categories list and click on Numbering
3. In the Field Names list, click on BarCodes
4. For one time usage insert the literal text of the zip code by using the /u switch. {BARCODE /u BookMarkName\b}
5. Select OK to dismiss the dialog and insert the insert the field

When creating Mail Merge documents, use the literal text switch and replace the literal text with mail merge field that represents the zip code column of the database. The MergeField is nested within the BarCode field. Nested fields are updated from the inside-out. {BARCODE \u {MERGEFIELD ZipCodeField}}

The above method is the safest method. There is a shorthand version that should be noted: Word will treat MergeField names as bookmarks. {BARCODE \u ZipCodeField \b} works the same as the bookmark example above. The caveat is that if there is a bookmark in the document with the same name as the MergeField, the information contained within the bookmark will be used instead of MergeField data.

How do I turn revision marks on and off?
Keywords: Revision Marks Activate
Posted May 19, 1996

Revision marking is a useful feature used for reviewing and editing a document. When the revision feature is turned on, you are able to view the insertions and deletions of the text on screen, by using different colors for each reviewer.

Revisions marks can be accessed by using the menu or by double clicking the MRK button on the status bar located on the bottom of the screen. To turn the revision marking on:

• From the menu bar select Tools - Revisions- Mark Revisions While Editing
• Or, double click the MRK button located on the status bar

While revision marking is on, the text you add will be displayed in color and underlined. The text you delete is displayed as a strikethrough.

Shortcut: To access the Revision dialog box press Alt+T,V

To turn off the display of revisions:

1. From the menu select Tools - Revisions
2. Click Show Revisions on Screen
3. Click OK
4. Or, double click MRK button

How do I print mailing labels?
Keywords: Print Mailing Labels
Posted May 19, 1996

There may be times when it will be necessary or more convenient to print mailing labels for envelopes. To print a mailing label:

1. From the menu bar, select Tools - Envelopes and Labels (or click the Envelope icon)
2. Click the Label tab
3. Type the mailing address in the Address block
4. Click on the Label block or the Options button to select the type of label you want to use
5. Select the appropriate size, type, etc.
6. Click the Details button to adjust the size, if needed
7. You may use the preview picture as a guide to adjust the format to what you want to print
8. Click OK to return to the Label Options dialog box
9. Click OK once again, to return to the main Label dialog box
10. Select a print option, either full page or single label. If you select a single label, then be sure to select the exact position (column & row)
11. Press Print

(Remember to insert the Labels sheet into the printer before pressing Print.)

How do I modify a formatted AutoCorrect entry text?
Keywords: Modify Formatted AutoCorrect Text
Posted May 17, 1996

AutoCorrect is a feature in Word, which when turned on, will automatically convert shorthand into longer forms and automatically convert frequently misspelled words into correctly spelled words. You may want to modify your list of formatted AutoCorrect entries. To do this:

1. In an empty new document window, type the AutoCorrect shorthand and type a space or press Enter to expand it into the replacement text
2. Modify the expanded text
3. Select the portion of the text you want to redefine
4. From the menu bar, select Tools - Auto Correct
5. In the Replace field, type the shorthand entry
6. Select Formatted Text
7. Click the replace button
8. Click Yes to confirm the replacement
9. Click OK or Close

How do I number a list of items in a table?
Keywords: Number List Table
Posted May 17, 1996

An effective way to organize information is to list it in a table. Numbering these items can be done in Word automatically. However, Word can only number cells consecutively that are listed down columns or across rows. To number items in a table:

1. Highlight the first column or row to be numbered
2. From the menu bar, select Format - Bullets and Numbering
3. Click the Numbered tab
4. Select the first numbering scheme
5. Click OK
6. Word will then display the Numbering dialog box
7. Choose Number Down Columns or Across Rows
8. Click OK

Word will then number the cells in the first column. In order to number the cells in the second column, you must:

1. Highlight the second column
2. From the menu bar, choose Format - Bullets and Numbering
3. Click Modify
4. The Modify Numbered List dialog box will appear
5. In the Start At box, type the number you would like to begin with
6. Click OK
7. In the Table Numbering dialog box, click OK

Word will number the cells all the way down the second column with the starting number you chose. Number the cells in the third and fourth columns, etc. in the same manner.

Note: To remove the numbers, go back into the Numbered Tab and click on Remove.

How do I delete AutoCorrect entries?
Keywords: Delete AutoCorrect Entry
Posted May 13, 1996

AutoCorrect entries are stored in the NORMAL.DOT file. Since they do take up space, it may be a good idea to periodically clear out large entries you no longer use. To delete unwanted AutoCorrect entries:

1. From the menu bar, select Tools - AutoCorrect
2. In the Replace field, type the shorthand entry
3. Click the Delete button
4. Click Close or OK

To remove additional entries, repeat the above steps.

How can I create an AutoCorrect entry?
Keywords: Create AutoCorrect Entry
Posted May 13, 1996

The Auto Correct feature in Word automatically expands user-created shorthand into longer forms. For example, if you typed a person's initials, Word could automatically convert it into the person's first full name. You can create AutoCorrect entries either by using the menu bar or selected text. To create AutoCorrect entries using the menu bar:

1. From the menu bar, select Tools - AutoCorrect
2. Make sure that the Replace Text as You Type is selected
3. Type what you want replaced into the Replace field
4. Type the replacement text into the With Field
5. Click Add
6. Click OK

To create AutoCorrect entries with selected text:

1. Select the text you want to be replaced (objects and graphics can be included)
2. From the menu bar, select Tools - AutoCorrect
3. Select the Formatted Text option
4. Click Add
5. Click OK

When AutoCorrect entries are created, the Plain text option is preselected, because Word does not have the capability to read formatting.

How can I modify plain text AutoCorrect?
Keywords: Modify AutoCorrect Entry Plain
Posted May 13, 1996

Plain text AutoCorrect entries can be modified directly from the AutoCorrect dialog box (formatted text entries cannot). To modify a plain text AutoCorrect entry:

1. From the menu bar, select Tools - AutoCorrect
2. Select the Replace entry in the replace list (Do not type the entry, it must be selected from the list)
3. In the With text box, make any changes you want
4. Click the Replace button to overwrite the previous definition
5. Click Yes
6. Click OK or Close

How can I change the format of the return address on my envelope?
Keywords: Change Return Address Envelope
Posted May 13, 1996

You may want to change the format of the return address on your envelope to produce a more professional or creative look. To change the format for the return address:

1. Click on the envelope icon on your toolbar, or from the menu bar select Tools - Envelopes and Labels
2. Click on the Envelope tab
3. Click on the Add to Document button
4. Highlight the return address
5. Press Ctrl+Shift+S twice to summons the Styles dialog box OR from the menu bar, select Format - Style
6. Verify that the style "Envelope Return" is selected and click Modify
7. In the Modify Styles box, click on the Format button and then select either Font or Paragraph
8. Make the desired selections and click OK
9. If you would like to modify any other aspect of the format, repeat steps 7 and 8
10. If you want the new format changes to be permanent, click the :Add to Template" box located on the bottom of the Modify Style box
11. After you modify the format click OK to return to the Styles dialog box
12. Click Apply when you are satisfied with the format and the styles of the return address

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