What are the different ways I can view my documents?
	How do I add Draft to the View menu?
	What is the Wrap to Window option?
	How can I print a document's hidden text?
	How can I display text boundaries in a page layout view?
	How do I Create, Go to, Display, and Delete a bookmark in my document?
	How do I insert a manual page break?

What are the different ways I can view my documents?
Keywords: View Document
Posted July 31, 1996

Word provides a variety of different ways to view your documents. Working on a document in different views will largely affect your ability to format them.

• Word's Normal View is considered the preset view that is generally used for document composition. It is mostly used for typing, editing, and formatting text. This view simplifies the layout of the page so that you can type and edit quickly.
• Word's Outline View makes it easy to look at a structure of a document. In this view it is simple to move, copy, and reorganize text. You are able to collapse a document in order to see only the main headings or expand it to see the entire document.
• Word's Draft View is an alternative way to display the screen in Normal and Outline view. In this view, all character formatting is displayed as underlined. Bold, hidden, strikethrough, italics, and even underlining itself is displayed as underlined. Font and point size changes are not displayed. Colors subscript and superscript are displayed. This view is easier to read due to its increased contrast and is usually used when you need to work with small fonts.
• Word's Page Layout View allows you to see how objects will be positioned on the printed page prior to printing. This view is useful for editing headers and footers, adjusting margins, working with columns, drawing objects, graphics and frames. This view is the extreme opposite of the Draft View.
• Word's Print Preview displays multiple pages of a document in a reduced size. This view will give you an idea of how the document will appear when printed. It is beneficial in checking the layout of the document so that you may edit and format changes prior to printing. This view is ideal for troubleshooting printing problems.
• Word's Full Screen View can hide toolbars, menus, scroll bars and other screen elements so that your documents will fill the entire screen. You will still have access to shortcut keys and menus.
• Word's Master View will make it easier to organize and maintain a long document, multipart report or a book with chapters. You may use this view to group several Word documents into one master document. You are able to make changes to long documents such as the ability to add an Index, Table of Contents, or create a cross reference without opening each individual document.

Keyboard Shortcuts for the different views:

• Normal - Alt+Ctrl+N
• Outline - Alt+Ctrl+O
• Draft - Alt+V, D(Toggles on/off)
• Page Layout - Alt+Ctrl+P
• Print Preview - Alt+V, P
• Full Screen - Alt+V, U (Toggles on/off)
• Master - Alt V, M

How do I add Draft to the View menu?
Keywords: View Draft
Posted July 31, 1996

Word has a number of viewing options that allows the user to see a document in different respects. Draft view is an alternate way to display the screen in Normal and Outline view. The benefit of this view is that it is faster and easier to read than nondraft because of the increased contrast. as it uses the same size font. Especially in cases when you are composing a document, it may be necessary to view the words themselves rather than how they will appear. Therefore, draft view is normally used when composing a document, rather than formatting one. In draft view, all character formatting is displayed as underlined. To add draft view to the menu:

1. From the menu bar select Tools - Customize
2. Click the Menus tab
3. In the Categories list box, select View
4. In the Commands list box, select ViewDraft
5. In the Save Changes In, select Normal
6. Click Add
7. Click Close

To access the draft view layout:

• From the menu bar, select View - Draft, OR,
• Type Alt + V D and press Enter

This will toggle the draft view on or off.

What is the Wrap to Window option?
Keywords: Wrap to Window Text View
Posted July 31, 1996

Word has a variety of viewing aids that it can display to help you edit and compose documents. The Wrap to Window option tells Word to wrap the text so that it fits in the current window rather than displaying the line break. You will now have comfortable fonts regardless of your display resolution. This creates great relief on the eyes and allows you to zoom to any percentage and still keep text on-screen. To turn the Wrap to Window option on:

1. From the menu bar, select Tools -Options
2. Select the View tab
3. Click the Wrap to Window check box
4. Click OK

Note: This option is not available in Page Layout and Print Preview modes.

How can I print a document's hidden text?
Keywords: Hidden Text Print
Posted July 1, 1996

When creating or editing a document you may want to include text that you don't necessarily want printed, such as reminder notes, reference notes, etc.. This information is considered hidden text, because it will not print when you print your document. However, at some point you may want to print the document with all the text that you have formatted as hidden. To make Word print a document's hidden text:

1. From the menu bar choose File - Print
2. Click on Options
3. The Options Dialog box will open
4. In the Include with Document area, select Hidden Text
5. Click OK to close the Options dialog box
6. Click OK

Note: Keep in mind that printing with hidden text will result in a longer document. This will also change the document's pagination, and throw off page breaks.

How can I display text boundaries in a page layout view?
Keywords: Display Text Page Layout View
Posted May 13, 1996

To view the items in a document, such as text, graphics etc., in their actual view:

• Select View - Page Layout

This will display the document as it would appear if you printed it. However, Word provides an option that would make the page layout view even better. This option is called Text Boundaries which, when activated in the page layout view, will enable you to see a dotted outline marking the boundaries of all your document elements. To activate text boundaries:

1. Activate the Page Layout view
2. From the menu bar, choose Tools - Options
3. Click View tab
4. Select Text Boundaries check box
5. Click OK

If applicable, it will display boundaries surrounding:

• The Header/Footer area
• Each column in a multicolumn layout
• Frames

Text boundaries will help you visualize exactly how your document will look. If you decide to modify your document such as adjusting margins, adding sections or reducing columns, the text boundaries will show you how these changes will affect the display of your document.

How do I Create, Go to, Display, and Delete a bookmark in my document?
Keywords: Create GoTo Display Delete Bookmark
Posted February 9, 1996

Bookmarks are placeholders in a document which can provide a variety of uses, usually for navigation within a document. Creating bookmarks is a great beginning for handling navigation through a long document.

To insert a bookmark through the menu:

• Select the text you want to name
• Select Edit - Bookmark Name
• Type a bookmark name
• Select the Add button

To go to an already created bookmark:

• From the menu choose Edit - Go To
• Click Bookmark in the Go to What List
• Type the name of the bookmark into the Enter Bookmark Name Field
• Choose OK or press the Enter key

If the bookmark is a single point then the insertion point will be moved to it. If the bookmark is a block of text, then the text will be selected.

Shortcut: Now for the handy dandy keyboard short cuts:

• Press Ctrl+Shift+F5 to insert a bookmark
• Press Ctrl+G to go to a bookmark

Hint: The Go Back command allows you to toggle between the last three locations where editing occurred, press Shift+F5 to use the GoBack command.

Bookmarks which are a single point will show two brackets creating an I-beam ][. Bookmarks which contain text will show as the brackets encompassing the bookmark text [like this]. To see all the bookmarks you may have in your document:

1. From the menu, choose Tools - Options
2. On the View tab, select Bookmarks and choose OK

Bookmarks can be easily deleted:

1. From the menu choose Edit - Bookmark
2. Choose the bookmark to be deleted from the list
3. Click on the Delete button

How do I insert a manual page break?
Keywords: Insert Manual Page Break
Posted February 7, 1996

Frequently when you want your pages to be organized or printed in a specific way, it is helpful to add a manual page break. To set a manual page break, position the cursor where you want to insert the manual page break and select Insert - Page Break. To remove page breaks, select Insert - Remove Page Break.

Both automatic and manual page breaks appear as dashed lines on your worksheet. However, you can tell the two kinds of page breaks apart by noting that automatic page breaks use smaller dashes with more space between each dash that the manual page breaks.

Caution: Adding text after creating a manual page break can sometimes cause a problem. If you add a great deal of text before a manual page break, and not all of the text will now fit on one page, Word will insert an automatic page break to fit the text on a different page. This could result in your manual page break being after a single paragraph of text. Another good way of properly displaying your document would be the use of Keep with Next in the Format - Paragraph dialog box.

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